1. Ask before posting
Explain where the photo will appear, who can see it and whether it may be shared again. Someone may welcome a photo in a small group but not on an open profile.
Take extra care with children and review the rules that apply where you live. If someone is unsure or declines, choose another image or remove their likeness.
2. Look beyond faces
An address, badge, vehicle plate, timetable or a child’s location may appear in the background. Crop the image and review the details before posting.
Location metadata is only one clue: the setting and caption can also identify a place. Do not promise that later deletion will remove every copy.
3. Describe and credit the image
Write alternative text that conveys the useful information to people who cannot see the image. If a photographer credit or licence is needed, show it clearly near the post.
Avoid descriptions that infer personal traits or identify someone without a reason. A caption should add context without revealing more private information.
4. Plan for a removal request
Tell people whom to contact for a correction or removal. Respond promptly and check copies on your other accounts too.
A team or association can keep a simple process: who approves a photo, where agreement is recorded and who handles requests.
Checklist
- Ask before posting identifiable people
- Take extra care with children
- Crop sensitive background details
- Review audience and tags
- Add useful alt text and credits
Frequently asked questions
Is a private group enough?
A limited group reduces the audience but cannot guarantee that nobody will copy or reshare the image.
What if someone changes their mind?
Listen to the request, remove posts you control and explain where other copies may remain.
Sources & method
Editorial guidance based on the public resources below. Settings and procedures change; check the current instructions of the relevant service.